Once you have mastered time, you will understand how true it is that most people overestimate what they can accomplish in a year – and underestimate what they can achieve in a decade!
Growing up a small business is an exciting and unique experience – the feeling of creating a successful business and a great team behind it.
But there’s a dark side to entrepreneurship, that behind-the-scenes mechanism that works 24/7 all year long and takes a huge amount of time and effort.
And there’s a major dilemma on the road to success:
How to organize time and create the most efficient working environment for your small business – when you’re constantly drawn in multiple directions?
When you get to this part of your small business adventures – it’s time to make a list of pros and cons and prioritize your future efforts.
We know it’s hard because we’ve been there – but project management is essential if you’re going to upgrade your business to another level.
There are some things you can’t learn from project management books, online courses, webinars, podcasts, and so on.
It’s the most valuable thing – EXPERIENCE.
And we want to share our experience with you – we’ve learned through mistakes in the most difficult way.
Here are some TIPS and TRICS – how to organize and redistribute your time by using project management skills tailored to your small business.
#1 Be clear and honest with yourself – what do you REALLY want?
Setting goals is a great way to start your journey as a small business owner. That way, you can plan your work and set up a schedule with all the tasks planned. Save time to perform some other tasks or to monitor your daily results.
The first step is optimizing the team’s efficiency. When you handle multiple projects – a next step will be taken to develop your project management skills and save additional time.
#2 Do what is IMPORTANT – not what is urgent
Prioritizing your job on a daily basis and project-by-project basis. In dividing the duties, you work on the most important tasks that you take care of first.
The importance of organizing your daily tasks and planning future tasks is a high priority. Thus, by making a hierarchy of tasks – and doing them one by one – you save your time
#3 Team Communication – is a two-way street
It’s an incredible achievement to create a great team, but to make the team work together as one, it’s even harder. Creating a communication bridge between you as an owner and a team member – is essential.
It’s difficult to follow up with all members of the team and their tasks and not waste time on it. Project Management software like Nifty, Trello, Asana, Monday – can boost your internal communication with visualizations, schedules, time management, goals, deadlines, reporting performance, etc.
Using Project Management App – you’re going to get structured activities for each member of your team, and your performance is going to be sky-high.
#4 Automatize your Project Management
But there is one big issue – how to track navigation through all activities of the project at once? But the solution is quite easy – automating project tasks that use Project Management Apps to save your time.
Tools for Project Management were built to optimize the business’ productivity. Plan your projects, set goals, quickly connect with team leaders and customers as a shared environment.
And it saves your time as the most important thing and gives you a wider perspective of your project activities.
#5 Resource Management
Each business has valuable resources – and the best of it must be made. The most important link to a successful project is to have a deeper understanding of resources.
It is even more important for a small business to use resources properly and plan their use with care.
In other words, project management is much more than just a set of goals, scheduling activities, and tracking – it also involves accounting, human resources, and equipment.
The core of Project Management and its most valuable asset are all these things combined.
A very important task in Project Management is to set deadlines and know when to shut down projects if they absorb the most valuable resource – time.
It is difficult for small business owners to determine what job takes time because it is easier to get committed to your project in small teams and it is hard to admit that some tasks are a burden.
Control of resource consumption by setting time deadlines and tracking time for each task is crucial. Save time to focus on other things to improve the efficiency of your business.
#7 Focus on results
It’s a big mistake to ignore your results, no matter if they’re good or bad for your business. The results of your work are feedback from your entire organization, your team members and your business in general.
And set a list of your work expectations and your employees ‘ work before you even get results.
So when the results come, you’re going to have a summary of what you’ve planned and what you’ve accomplished – and where the resources have gone, including time.
#8 Be REALISTIC
Not only in business but in general, the ability to understand your skills and limitations is crucial to improving your organizational skills and helping you to improve your business. It’s all right to know your limits – and be eager to overcome it.
Spend time upfront to invest in systems and processes to make long-term growth sustainable.
Good Time Management helps you create a better user experience for your clients and maintains a controlled growth of your business. In order to increase your efficiency, time management is crucial, so that you can use all available software resources and project management tools.
At the end of the day,
we can summarize these tips and agree, as they say, that time is NOT money. Time is the most valuable resource you have – a resource that will improve your life and business worth.
What are your tasks that consume the most time, and how do you handle them?
Leave a comment, please!